1. Registration and Acceptance

Submission of a registration form does not guarantee placement in the program. A child’s registration is considered confirmed only after payment has been received and written confirmation has been issued by the camp.

• All registrations are subject to space availability.
• The camp reserves the right to place children in age-appropriate groups based on enrollment, developmental readiness, and program needs.
• Families are responsible for providing complete, current, and accurate medical, emergency, behavioral, and contact information at the time of registration.

2. Payment Terms

All camp fees, extended care fees, and any approved add-on services must be paid by the stated deadline.

• Any Early Bird, Sibling, package, or promotional discount is valid only under the stated conditions.
• Discounts cannot be combined unless explicitly stated otherwise.
• Before Care and After Care are optional services and must be selected in advance, subject to availability.
• Failure to complete payment by the required deadline may result in cancellation of the reserved spot.

3. Refund and Cancellation Policy

Because staffing, supplies, classroom planning, and weekly materials are arranged in advance, cancellations and withdrawals affect the camp’s operating commitments.

• A full refund, less any non-refundable registration or administrative fee, may be issued only if cancellation is requested in writing by the published deadline.
• Registrations are non-refundable after June 15.
• No refunds, credits, or make-up days will be issued for missed days, late arrivals, early pick-ups, illness, vacations, schedule conflicts, or behavioral dismissal.
• Package registrations are reserved for the registered child and are not transferable without prior written approval.
• If the camp cancels a week or is unable to deliver the program for operational reasons, an appropriate refund or credit will be issued.

4. Attendance, Drop-Off, and Pick-Up

Parents and guardians agree to follow the camp’s arrival and dismissal procedures to support safety and supervision.

• Regular camp hours are from 9:00 AM to 4:00 PM.
• Before Care runs from 8:00 AM to 9:00 AM.
• After Care runs from 4:00 PM to 6:00 PM.
• Children may only be released to a parent, legal guardian, or another person authorized in writing.
• Late pick-up may result in additional charges.
• The camp must be notified in advance of any change in pick-up arrangements.

5. Health, Illness, Allergies, and Medication

Parents and guardians must not send a child to camp if the child is unwell or may pose a health risk to others.

• The camp may require a child to be picked up if the child develops fever, vomiting, diarrhea, or symptoms of contagious illness during the day.
• Families must disclose all relevant allergies, medical conditions, diagnoses, sensory needs, behavioral concerns, and emergency information before the child attends camp.
• Any medication brought to camp must be clearly labeled and accompanied by written instructions.
• While the camp takes reasonable precautions, it cannot guarantee an allergen-free environment.
• Children must bring their own lunch unless otherwise stated.

6. Behaviour and Participation Policy

The camp is committed to maintaining a respectful, inclusive, and safe environment for all campers and staff.

• Children are expected to follow camp rules, respect others, participate safely, and respond appropriately to staff direction.
• If a child’s behaviour significantly disrupts the program or creates a safety concern, the camp may contact the parent or guardian to discuss support measures.
• If serious or repeated behaviour concerns continue, the camp reserves the right to suspend or remove the child from part or all of the program.
• No refund is guaranteed in cases of removal due to serious behavioural, safety, or policy-related concerns.

7. Assumption of Risk, Waiver, and Release of Claims

By registering my child in the Program, I confirm that I am the child’s parent or legal guardian and that I have read, understood, and accepted this Assumption of Risk, Waiver, and Release of Claims.

I understand and acknowledge that participation in the Program involves ordinary and reasonably foreseeable risks associated with children’s music, movement, rhythm, art, craft, indoor and outdoor play, group games, supervised use of age-appropriate materials and tools, and participation in a group learning environment. These risks may include, but are not limited to, slips, trips, falls, bumps, minor cuts or scrapes, allergic reactions, emotional upset, contact with other children, damage to personal belongings, and other ordinary incidents that may occur during supervised children’s activities.

I voluntarily accept these ordinary and inherent risks on behalf of my child and agree that my child’s participation is at my own informed choice and discretion.

To the fullest extent permitted by the laws of Ontario, I waive, release, and discharge the Program, its directors, officers, instructors, employees, volunteers, contractors, representatives, affiliates, and facility partners from any and all claims, demands, losses, damages, costs, expenses, or causes of action arising out of or connected with my child’s participation in the Program, including claims arising from ordinary negligence, except where liability cannot legally be excluded.

This release does not apply to conduct involving gross negligence, wilful misconduct, intentional harm, reckless disregard for safety, or any liability that cannot be waived or limited under applicable Ontario law.

I understand that the Program will take reasonable steps to provide a safe, supervised, age-appropriate environment. However, I acknowledge that no children’s program can eliminate all risks, and I agree to inform the Program in writing of any medical conditions, allergies, behavioural concerns, accessibility needs, or other relevant information that may affect my child’s safe participation.

I also agree to indemnify and hold harmless the Program and the released parties from claims, losses, damages, costs, or expenses arising from any inaccurate or incomplete information I provide, my child’s failure to follow reasonable safety instructions, or any damage caused by my child to property or to another participant, except where caused by the Program’s own negligence or misconduct.

I confirm that I have had the opportunity to ask questions before registration and that I am signing this document freely and voluntarily.

8. Emergency Medical Authorization

In the event of illness, injury, or emergency, the camp will make reasonable efforts to contact the parent or emergency contact first.

If immediate medical attention is considered necessary and a parent or emergency contact cannot be reached in time, the parent or legal guardian authorizes the camp to seek reasonable emergency medical care for the child, including transportation to a medical facility if required. Any costs associated with such care remain the responsibility of the parent or guardian.

9. Photography, Video, and Media Release

Photos, video clips, and recordings may be taken during camp for documentation, communication with families, and promotional use, unless the parent or guardian declines consent in writing before the child begins camp.

• Images may be used on the camp website, social media, printed materials, promotional graphics, and related communication materials.
• Families who do not wish their child to appear in camp media must notify the camp in writing in advance.
• The camp will make reasonable efforts to respect media preferences, but cannot control incidental appearance in wide group photos or event documentation in every circumstance.

10. Personal Property Disclaimer

The camp is not responsible for lost, stolen, or damaged personal belongings brought to camp, including clothing, lunch containers, toys, electronics, instruments, or other personal items.

Families are encouraged to label all belongings clearly and avoid sending valuable items unless specifically requested by the program.

11. Program Changes and Force Majeure

The camp reserves the right to make reasonable changes to instructors, rooms, schedules, materials, age groupings, activities, or outdoor plans when necessary for safety, staffing, weather, enrollment, or operational reasons.

The camp shall not be responsible for delays, interruptions, or cancellation caused by circumstances beyond its reasonable control, including severe weather, public health directives, facility issues, government action, utility disruptions, or other force majeure events.

12. Parent or Guardian Acknowledgment

By registering for the program, the parent or legal guardian confirms that they have read, understood, and accepted these camp terms, payment terms, refund policy, behaviour expectations, media terms, and waiver language.

13. Legal and Compliance Notice

This page is intended as general website policy language and does not by itself replace your final registration agreement, signed waiver, medical consent form, privacy wording, or legal review.

Parents and providers in Ontario should review applicable camp and child care rules carefully.